Important Travel Reminders

The time is almost here to leave for Spain, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in Spain.

Two important reminders for best practices when traveling abroad:

1.     In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.

2.    After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad

Reminder: Complete the Visa Status Survey & Upload a copy of your Visa

OGS sent a mandatory Visa Status Survey to all students in December (unless you have already informed us that you have obtained your visa or if we know that a visa is not required based on your citizenship). Please fill out this survey as soon as possible so we know where you are in the visa process. It is imperative that you let us know if you are struggling, are in need of assistance or are delayed in applying for your visa. If this is the case, please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

If you have already received your visa, OGS requires that you upload a copy using the Visa Upload. If you have not received your visa yet, please indicate this on the Visa Status Survey and then upload a copy of your visa to us once you receive it.

Reminder: Group Processing Passports are Ready!

If you participated in group processing through NYU, your passport is now ready to be picked up or mailed out!

If you are in the NYC area, please come to OGS (located at StudentLink at 383 Lafayette Street), Wednesday, December 21st and Thursday, December 22nd from 9am until 5pm or Friday, December 23rd 9am until 4pm to pick-up your passport.

If you are outside the NYC area, please send an email to ogs.outbound@nyu.edu by Thursday, December 22nd at noon to arrange mailing of your passport.

Please note if you have not contacted OGS to mail your visa documents by Thursday, December 22nd at noon or picked up your passport by December 23rd at 4pm you must wait until January 4th to collect your passport.

Group Processing Visas

If you participated in Group Processing for your Spanish student visa please note, OGS has not yet received passports with visas. It is possible that we will not receive the passports with visas before the University closes for Winter Break (December 23  – January 4th).

If passports are ready next week you will receive email notification immediately and you will have until December 23rd at noon to pick up your passport. Otherwise, passports will not be available for pick up until the University re-opens on January 4th. Students can also provide OGS with pre-paid, trackable envelopes so that OGS can mail your passport to you after January 4th. Please contact OGS if you have any questions or concerns by calling 212-998-4242 or ogs.outbound@nyu.edu.

What Should I Be Doing Now? Recap of Deadlines

The following items are required of all students attending NYU Madrid Spring 2017 and some of them are now PAST DUE.  

Please click on the links below for more information.

[Past Due] Study Away Confirmation Portal

[Past Due] Housing Reservation Payment

[Past Due] Register for 12-18 credits

[Past Due]  Submit health forms to the NYU Health Center

[Past Due]  Submit your flight details into the Study Away Confirmation Portal AND NYU Traveler

[December 15] DEADLINE to apply for your visa!

[By December 15]  Visiting Students: Submit a photo to the NYU ID Center
Current NYU Students – do not forget to bring your NYU ID with you!

[By January 5]  Pay your e-bill

[By January 15] Visiting Students: Complete NYU Health History Questionnaire & Immunization Documentation

Visa Status Survey & Visa Upload

OGS sent a mandatory Visa Status Survey to all students this morning (unless you have already informed us that you have obtained your visa, participated in Group Processing or if we know that a visa is not required based on your citizenship).

Please fill out this survey as soon as possible so we know where you are in the visa process. It is imperative that you let us know if you are struggling, are in need of assistance or are delayed in applying for your visa. If this is the case, please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

If you have already received your visa, OGS requires that you upload a copy using the Visa Upload. If you have not received your visa yet, please indicate this on the Visa Status Survey and then upload a copy of your visa to us once you receive it.

OGS Closing Early Friday, 12/9

Please be advised that the Office of Global Services (OGS) will be closing at noon this Friday, December 9th for staff training. There will be no walk-in hours on the afternoon of the 9th.

OGS will reopen at 9am on Monday, December 12th.

Visa Status Survey & Visa Upload

already informed us that you have obtained your visa or if we know that a visa is not required based on your citizenship. Please let us know us know where you are in the visa process by completing that survey as quickly as possible once you receive it. It is imperative that you let us know if you are struggling, need of assistance or are delayed in applying for your visa. If this is the case, please contact OGS immediately at ogs.outbound@nyu.edu or 212-998-4242.

If you have already received your visa, OGS requires that you upload a copy using the Visa Upload. If you have not received your visa yet, please indicate this on the Visa Status Survey and then upload a copy of your visa to us once you receive it.